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Privacy Policy

📅 Effective: January 1, 2026 🔄 Last updated: February 1, 2026

Contents

  • 1. Introduction
  • 2. Data Controller
  • 3. Data We Collect
  • 4. How We Use Data
  • 5. Legal Basis (GDPR)
  • 6. Data Sharing
  • 7. International Transfers
  • 8. Data Retention
  • 9. Your Rights
  • 10. Marketing & Emails
  • 11. Security
  • 12. Minors
  • 13. Policy Changes
  • 14. Contact Us
Your privacy matters to us. This Privacy Policy explains how iagentee S.L. collects, uses, and protects your personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable Spanish data protection law (Ley Orgánica 3/2018, LOPDGDD).

1. Introduction

iagentee S.L. ("iagentee," "we," "us," or "our") is committed to protecting your personal data. This Privacy Policy describes how we collect, use, disclose, and safeguard information when you visit our website iagentee.com, subscribe to our newsletter, engage our services, or otherwise interact with us.

By using our website or services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree, please discontinue use of our services.

2. Data Controller

The data controller responsible for your personal data is:

  • Company: iagentee S.L.
  • Address: Calle Gran Vía 28, 4ª Planta, 28013 Madrid, Spain
  • Email: privacy@iagentee.com

3. Personal Data We Collect

We collect the following categories of personal data:

Category Data Points Source
Identity Data First name, last name, job title, company name Provided by you (forms, email)
Contact Data Email address, phone number, postal address Provided by you
Communications Data Messages, enquiries, feedback submitted via contact forms Provided by you
Usage Data IP address, browser type, pages visited, time on site, referral source, device information Collected automatically (cookies, analytics)
Marketing Preferences Email engagement data (opens, clicks, unsubscribes) Collected automatically via Customer.io
Business Data Information shared during service engagements, project requirements, technical specifications Provided by you during service delivery

We do not knowingly collect sensitive personal data (special category data as defined by GDPR Article 9) unless explicitly required and with your explicit consent.

4. How We Use Your Personal Data

We use your personal data for the following purposes:

  • Service delivery: To provide, operate, and maintain our AI agent services and solutions;
  • Communication: To respond to enquiries, provide customer support, and send service-related notifications;
  • Marketing communications: To send newsletters, product updates, and promotional content to subscribers who have opted in;
  • Analytics and improvement: To understand how our website and services are used, and to improve user experience;
  • Legal compliance: To comply with applicable laws, regulations, and legal processes;
  • Business operations: For invoicing, contract management, and record-keeping;
  • Security: To detect, prevent, and address fraud and security incidents.

5. Legal Basis for Processing (GDPR)

Under GDPR Article 6, we rely on the following legal bases for processing your personal data:

  • Consent (Art. 6(1)(a)): For newsletter subscriptions and marketing communications. You can withdraw consent at any time.
  • Contract performance (Art. 6(1)(b)): Where processing is necessary to deliver services you have requested or to take pre-contractual steps.
  • Legitimate interests (Art. 6(1)(f)): For website analytics, fraud prevention, and improving our services, where our interests are not overridden by your rights.
  • Legal obligation (Art. 6(1)(c)): Where processing is required to comply with applicable laws.

6. Data Sharing and Third-Party Processors

We do not sell your personal data. We may share your data with trusted third-party service providers who process data on our behalf under appropriate data processing agreements:

Service Provider Purpose Data Shared
Customer.io Email marketing, transactional emails, and customer engagement automation Name, email address, engagement data, custom attributes
Google Analytics Website usage analytics Anonymized usage data, IP address (anonymized)
Cloud infrastructure providers Hosting and data storage Data stored as part of service delivery
Payment processors Billing and invoicing Billing details (name, company, address)

6.1 Customer.io

We use Customer.io for email marketing and communication automation. When you subscribe to our newsletter or contact us, your name and email address (and optionally your message) may be stored in Customer.io. Customer.io processes data in accordance with its own Privacy Policy and is GDPR compliant. For more information, visit customer.io/legal/privacy-policy.

We may also share your data with professional advisors (lawyers, accountants), law enforcement, or regulators when required by law or to protect our legal rights.

7. International Data Transfers

Some of our third-party service providers (including Customer.io) may transfer and store your personal data outside the European Economic Area (EEA). Where such transfers occur, we ensure appropriate safeguards are in place, including:

  • Standard Contractual Clauses (SCCs) approved by the European Commission;
  • Transfers to countries with an EU adequacy decision;
  • Binding Corporate Rules where applicable.

8. Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected:

  • Newsletter subscribers: Until you unsubscribe or withdraw consent, plus a short suppression period;
  • Contact form enquiries: Up to 2 years from last contact;
  • Client project data: Duration of the engagement plus 7 years for legal and accounting obligations (as required under Spanish commercial law);
  • Website analytics data: Up to 26 months (anonymized);
  • Legal and compliance records: As required by applicable law.

9. Your Rights Under GDPR

As a data subject under GDPR, you have the following rights:

🔍 Right to Access

Request a copy of the personal data we hold about you (Art. 15).

✏️ Right to Rectification

Request correction of inaccurate or incomplete data (Art. 16).

🗑️ Right to Erasure

Request deletion of your personal data ("right to be forgotten") (Art. 17).

⏸️ Right to Restriction

Request that we restrict processing of your data in certain circumstances (Art. 18).

📦 Right to Portability

Receive your data in a structured, machine-readable format (Art. 20).

🚫 Right to Object

Object to processing based on legitimate interests or for direct marketing (Art. 21).

↩️ Right to Withdraw Consent

Withdraw consent at any time without affecting prior processing.

🏛️ Right to Lodge a Complaint

Complain to the Spanish Data Protection Authority (AEPD) at aepd.es.

To exercise any of these rights, contact us at privacy@iagentee.com. We will respond within 30 days as required by GDPR.

10. Marketing Communications and Email

We will only send you marketing emails if you have expressly opted in. Every marketing email we send includes a clear and easy unsubscribe option. We use Customer.io to manage our email lists and ensure:

  • We maintain records of consent for all subscribers;
  • Unsubscribe requests are processed promptly (within 10 business days);
  • We do not send unsolicited commercial email (spam);
  • Transactional emails (e.g., service confirmations) may be sent without separate marketing consent.

11. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These include:

  • Encrypted data transmission (TLS/HTTPS);
  • Access controls and role-based permissions;
  • Regular security assessments;
  • Data minimization principles;
  • Staff training on data protection.

While we strive to use commercially acceptable means to protect your data, no method of transmission over the Internet or electronic storage is 100% secure. We will notify affected users and relevant authorities of any data breach as required by GDPR (within 72 hours of becoming aware).

12. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children under 16. If you become aware that a child has provided us with personal data, please contact us at privacy@iagentee.com and we will take steps to delete such data.

13. Changes to This Policy

We may update this Privacy Policy from time to time. When we make significant changes, we will update the "Last updated" date at the top of this page and, where appropriate, notify you via email. We encourage you to review this Policy periodically.

14. Contact and Complaints

For any privacy-related questions, requests, or concerns, please contact our Data Protection contact:

  • Email: privacy@iagentee.com
  • Address: iagentee S.L., Calle Gran Vía 28, 4ª Planta, 28013 Madrid, Spain

You also have the right to lodge a complaint with the Spanish Supervisory Authority:

  • Agencia Española de Protección de Datos (AEPD)
  • Calle Jorge Juan 6, 28001 Madrid, Spain
  • www.aepd.es

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